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Unit records are required to enter data in a dataset:
| • | Each unit has a unit record when it is activated in a dataset. An activated unit can have a state record for each state that is activated under the unit. |
Note: Units must be activated with the Unit Details screen before adding information in the State Details screen.
| • | If there is no record, a Create Record? pop-up message displays stating, No data exists for this Unit/DataSetId Combination. Do you want to create a record? Answering Yes creates a record. Answering No does not create a record. |
| • | When a unit or state has a record, data can be entered and the unit/state appears in reports. |
| • | The unit/state record can be removed from the dataset by deactivating the unit in the Unit Details screen or the state in the State Details screen. Use caution when deactivating a unit because all information for that unit, including states for that dataset, is erased. |
| • | Records roll over or copy when datasets are rolled over or copied. |
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