By using the Payable Summary Entry option, you can enter the payable transactions for all units and jurisdictions in one list.
You must activate system parameters to access the payable pages.
• | Enable Payable Summary Entry (Manage Configurations) |
• | Custom Tab (Manage Configurations) |
• | Enable Reclass Tab (Manage Configurations) |
• | Payable Settings (Manage Restricted Feature) |
o | You can import the "Payable Settings" parameter or call the ONESOURCE Provision support team to activate the parameter. |
Payable Detail
• | By default, the system parameter Enable Payable Summary Entry is not activated. |
o | Once activated, the Enable Payable Summary Entry page appears in the "Navigator" to allow data entry. |
• | By default, the system parameter Enable Reclass Tab is not activated. |
o | Once activated, the Reclass tab appears in the payable summary page for data entry. |
• | You can create two "Custom Tabs" to separate transaction types. Custom tabs are created by activating the "Custom Tabs" system parameters. |
o | If payable data exists for the Federal and/or State payables that data will appear on the first "Custom Tab" by default. |
• | The data entered to the "Payable Summary" page is linked the Federal and State payable data entry pages for all units. |
Enable Payable Summary Entry
To "Enable the Payable Summary Entry" page:
1. | Select Administration and then System. |
2. | Select Manage Configurations, Advanced Functionality and Payable. |
3. | Click Enable Payable Summary Entry. |
Name Custom Tabs
To can create "Custom Tabs":
1. | Select Administration and then System. |
2. | Select Manage Configurations, Advanced Functionality and Payable. |
3. | Select the Number of Tabs to display (maximum 2). |
4. | Type the Custom Tab Name 1. Default value: Payable 1 |
5. | Type the Custom Tab Name 2. Default value: Payable 2 |
Enable Reclass Tab
To "Enable the Reclass Tab" page:
1. | Select Administration and then System. |
2. | Select Manage Configurations, Advanced Functionality and Payable. |
3. | Click Enable Reclass Tab. |
Reclass Data Input
To enter "Reclass Data Input" transactions for "Reclass":
1. | Select Data Input and then Dataset. |
2. | Select Payable Summary Input. |
3. | Select the Unit and then Fiscal Year. |
4. | Select the Jurisdiction and then Rollup. |
5. | Select the Txn Type (Transaction Type) and then Txn Bucket (Transaction Bucket). |
6. | Select Class and then Subclass. |
7. | Type the Amount and then Date. |
8. | Select the FX Rate and then Description. |
o | If the "Total Reclass" does not equal zero a message appears that a reverse entry must be made. |
o | A reverse entry is required to Save the data entry. |
o | Read-Only data appears after the reclass is "Saved." |
Payable Summary Entry (Custom Tab 1 & 2)
To enter "Payable Summary Entry" transactions:
1. | Select Data Input and then Dataset. |
2. | Select Payable Summary Entry. |
3. | Select the Unit and then Fiscal Year. |
4. | Select the Jurisdiction and then Rollup. |
5. | Select the Txn Type (Transaction Type) and then Txn Bucket (Transaction Bucket). |
6. | Select Class and then Subclass. |
7. | Type the Amount and then Date. |
8. | Select the FX Rate and then Description. |
Note:
• | If a Jurisdiction does not appear in the drop-down, then activate the jurisdiction. To activate the jurisdiction, in Data Input, click States and then add a new jurisdiction. |
• | If a Txn Type does not appear in the drop-down, the administrator must set up the transaction type in "Administration." |
• | If a Rollup does not appear in the drop-down, the administrator must set up the rollup type in "Administration." |
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